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Purchase Order Changes

All requests to modify Purchase Orders (POs) must be requested on a Purchase Order Change Request form and sent to purchasing@csu.edu.au.

Select from the following links if you require more information on:

Please note you cannot change:

  • Vendor Name – the order will need to be Cancelled using the form and a new requisition raised in ProMaster, using the correct vendor.
  • A Regular Order into a Standing Order or vice versa.

Please also note that changing the Fund, Organisation, Account or Program code on an order does not change the codes on any invoice already processed against the order. If a correction is required for past payments, you will need to complete a journal to transfer expenditure to different codes.

Changing the Item Description

To change the Item Description on an existing order, you will need to fill out the Purchase Order Change Request form.

Changing the quantity

To change the quantity on an existing order, you will need to fill out the Purchase Order Change Request form.

Changing the Fund, Organisation, Account or Program code

To change the Ledger Codes (Fund, Organisation, Account, Program) on an existing order, you will need to fill out the Purchase Order Change Request form.

Increasing or decreasing the amount of a Standing Order

To increase or decrease the amount of a Standing Order, you will need to fill out the Purchase Order Change Request form.

Changing the order to a Pro-Forma Order (when the company needs payment before they will ship the goods)

In instances where we do not have a credit account set up with some suppliers, they request payment before the goods or services are delivered. If this occurs, the purchase order we previously sent to the supplier will need to be amended to reflect that they have requested payment in advance. To do this you will need to fill out the Purchase Order Change Request form.

Adding a commodity to the order

To add a commodity to the order, you will need to fill out the Purchase Order Change Request form.

Cancelling or Closing an order

To Cancel or Close an order, you will need to fill out the Purchase Order Change Request form.

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